Cafés are fast, dynamic businesses.
Every day, owners handle orders, ingredients, suppliers, UPI payments, online delivery partners, and running expenses — all while maintaining great service.

But behind great coffee lies one major challenge: managing money with clarity.

This guide breaks down exactly how cafés can simplify accounting using hisabkitab, a CA-built platform for small and growing hospitality businesses.

The Café Accounting Problem

Most cafés struggle because their financial system is scattered across:

• POS machine

• UPI QR

• Cash drawer

• WhatsApp vendor messages

• Bill folders

• Staff notes

• Excel sheets

This causes:

• Unclear daily revenue

• No track of ingredient expenses

• Supplier payment confusion

• No idea of actual profit

• GST & tax difficulties

Before scaling a café, financial organization must come first.

The Café Owner’s Checklist — What Needs Tracking Daily

A modern café needs clarity on:

Daily sales

UPI, cash, POS, delivery partners.

Ingredient cost

Milk, coffee beans, breads, cheese, sugar, syrups, packaging.

Vendor payments

Milk suppliers, bakery vendors, wholesalers.

Staff salaries

Full-time, part-time, chef + barista wages.

Expenses

Utilities, rent, maintenance, subscriptions, cleaning supplies.

GST & compliance

Accurate category-wise data.

hisabkitab puts all of this into one clean system.

How hisabkitab Fits Perfectly Into Café Operations

A café doesn't need complex ERP software.
It needs simple, accurate tools that fit easily into everyday operations.

Here’s what hisabkitab provides:

Daily Sales Capture — Clear & Organized

Record and reconcile:

• UPI collections

• Cash counter

• POS payments

• Online orders (Swiggy, Zomato)

Get a daily summary in one place.

Ingredient Expense Tracking — No More Guessing Food Cost

Upload bills → AI reads → expense updated.

Track purchases for:

• Milk

• Coffee beans

• Ice cream

• Bakery items

• Snacks & syrups

• Packaging material

Know your food cost % accurately.

Vendor Ledger — Who Do You Owe Money To?

Suppliers often give credit.

hisabkitab shows:

• Vendor outstanding

• Payment history

• Due dates

• Expense patterns

Zero confusion during vendor settlements.

Staff Salary & Shift Payment

Record:

• Monthly wages

• Part-time shifts

• Overtime

• Advances

• Tip distribution

All stored neatly.

GST-Ready Accounting

The system supports:

• GST billing

• Input/output calculations

• Audit-ready ledgers

• GSTR reports

Perfect for compliance.

Profit Dashboard — The Café Owner’s Secret Weapon

hisabkitab reveals:

• Monthly revenue

• Monthly expenses

• Net profit

• Top expense categories

• Sales vs cost comparison

This helps café owners make real business decisions.

Who Should Use hisabkitab?

Ideal for:

• Cafés

• Coffee shops

• Bakery cafés

• Tea cafés

• Juice bars

• Food kiosks

• Multi-branch café brands

If your business involves ingredients + daily sales, this system fits.

Why Cafés Prefer hisabkitab

• Simple and clean interface

• Mobile-friendly

• AI-based expense entry

• Vendor and staff management

• Zero bookkeeping knowledge needed

• Clear monthly profit

• Works alongside existing POS

It removes financial stress from café owners.

Want to simplify your café accounting?

Book a Free Demo and see how hisabkitab works for your café.