Managing a Cooperative Housing Society (CHS) is not just about maintaining buildings — it’s about managing people, payments, compliance, and daily finances.
From maintenance billing to vendor payments, societies deal with hundreds of transactions every month, and even the smallest mistake can create confusion, disputes, and audit issues.

Most societies still rely on:

• Excel
  
  
  

• Cash receipts
  
  
  

• Manual registers
  
  
  

• WhatsApp communication
  
  
  

• Volunteer treasurers with limited time
  
  
  

This makes financial transparency difficult.

hisabkitab offers a simpler, automated, and transparent way to handle society accounting — designed by CAs and trusted by housing societies across India.

The Financial Challenges Every Housing Society Faces

1. Inconsistent Maintenance Billing

Every flat pays differently:

• Different sq. ft.
  
  
  

• Parking
  
  
  

• Water
  
  
  

• Repair fund
  
  
  

• Sinking fund
  
  
  

Manual billing often leads to errors, disputes, and delays.

2. Increasing Number of Defaulters

Without professional reminders, most members forget or delay payments.
Societies lose crucial cash flow needed for repairs and staff salaries.

3. Vendor Payments Without Proper Records

Security, housekeeping, lift AMC, plumbers — societies rely on several vendors.
Missing bills and manual entries create audit complications.

4. Fund Mismanagement

Repair fund, sinking fund, and corpus fund often get mixed due to poor tracking.

5. Treasurer Turnover Issues

When a committee changes, financial handover becomes messy because data is scattered.

Where hisabkitab Fits In

hisabkitab brings structure, automation, and transparency into society accounting.
Everything becomes digital, trackable, and audit-ready.

What hisabkitab Offers to Cooperative Housing Societies

1. Automated Maintenance Billing

Generate and send maintenance bills instantly.
Supports:

• Sq. ft.–based charges
  
  
  

• Fixed maintenance
  
  
  

• Parking fees
  
  
  

• Penalties
  
  
  

• Water charges
  
  
  

• Sinking & repair fund
  
  
  

Bills can be delivered via WhatsApp, email, or PDF.

2. Auto-Reminders for Faster Payments

hisabkitab sends polite, automated reminders to residents.
This helps societies:

• Reduce defaulters
  
  
  

• Improve cash flow
  
  
  

• Avoid manual follow-ups
  
  
  

Members can pay through UPI, bank transfer, or at the office — all entries stay synced.

3. Vendor & Staff Payment Tracking

Upload invoices → AI reads and posts entries → Payment logged.
Perfect for:

• Security agencies
  
  
  

• Housekeeping staff
  
  
  

• Lift maintenance
  
  
  

• Gardeners
  
  
  

• Electricians
  
  
  

• Repair contractors
  
  
  

Every vendor gets a proper ledger.

4. Clear Fund Segregation

Track repair funds, sinking funds, and corpus separately.
Societies stay compliant and can present cleaner financial reports during AGMs.

5. Complete Digital Documentation

No more storing receipts in files.
hisabkitab keeps everything digital:

• Bills
  
  
  

• Bank statements
  
  
  

• Cheques
  
  
  

• Vouchers
  
  
  

• Repair records
  
  
  

Ideal for audits and committee handovers.

6. Ready-to-Use Audit & AGM Reports

Generate key reports in one click:

• Income & expenditure
  
  
  

• Member-wise outstanding
  
  
  

• Fund balance
  
  
  

• Vendor ledger
  
  
  

• Bank reconciliation
  
  
  

• Annual balance sheet
  
  
  

Auditors love it — committees save hours.

Why Societies Prefer hisabkitab Over Excel or Manual Systems

• Zero manual mistakes

• Fully cloud-based (works from office or home)

• Secure role-based access for committee members

• Transparent fund tracking

• Real-time reports for meetings

• Reduces dependency on volunteers

• Perfect for small, medium, or large societies

hisabkitab turns a society’s finances into a professional, organized system.

Who Can Use hisabkitab?

• Cooperative Housing Societies
  
  
  

• Apartment Complexes
  
  
  

• Resident Welfare Associations
  
  
  

• Gated Communities
  
  
  

• RERA-registered societies
  
  
  

• Property management companies
  
  
  

Any society between 10 to 500+ units can use it effortlessly.

Bring Clarity & Automation to Your Society’s Accounts

hisabkitab gives your society a professional, transparent, and stress-free accounting system that works for every committee member.

Book a Free Demo Today
Schedule Demo →

FAQs

1. Can hisabkitab generate maintenance bills for all flats?

Yes, you can generate and send bills instantly with multiple charge types.

2. Does hisabkitab support sinking fund & repair fund management?

Yes, funds are fully segregated and tracked transparently.

3. Is this suitable for small societies?

Yes — even 10-flat societies benefit from automation.

4. Can committee members access it remotely?

Yes, it’s cloud-based with secure role access.