IT service companies and digital agencies run fast.
Every day brings new projects, client updates, subscription tools, freelancers, deadlines, and monthly retainers.
In the middle of this fast workflow, accounting becomes the biggest bottleneck — invoices get delayed, expense tracking becomes complicated, and founders struggle to understand whether the agency is actually profitable.
hisabkitab solves this by giving IT firms and agencies a smart, automated, cloud-based accounting system built by Chartered Accountants — designed to manage projects, retainers, GST, team payments, subscriptions, and profitability effortlessly.
What Makes Accounting Difficult for IT Companies & Agencies?
IT businesses have a workflow unlike any other service industry:
1. Multiple Clients with Variable Billing Models
Monthly retainers
Hourly billing
Milestone-based projects
AMC & support contracts
International clients with different currencies
Tracking this in Excel gets messy.
2. High Dependency on Tools & Subscriptions
Agencies use tools like:
AWS
Figma
Slack
Notion
HubSpot
Google Workspace
Canva
Adobe Suite
Recurring payments make bookkeeping confusing.
3. Freelancers & Outsourced Teams
Many agencies hire designers, editors, content writers, developers — all paid monthly or per project.
Payments often get missed or misrecorded.
4. GST, TDS & Compliance Load
Different clients
Multiple invoices
TDS deductions
GST classification
Export of services
It becomes a manual burden.
5. Profitability Blind Spots
Agencies rarely know:
Which project is profitable
Which client is loss-making
Which team member generates the best ROI
Without this clarity, scaling becomes difficult.
How hisabkitab Transforms Accounting for IT Firms & Agencies
hisabkitab brings automation, clarity, and financial control to agencies so founders can focus on clients — not spreadsheets.
1. Retainer & Recurring Invoice Automation
No more preparing invoices manually every month.
hisabkitab automates:
Monthly retainers
Annual AMC invoices
Subscription-based billing
Regular service contracts
Send invoices via WhatsApp or email instantly.
2. Project-Wise Accounting & Profitability
Each project gets its own financial summary:
Revenue
Team costs
Freelancer payments
Subscription expenses
Profit or loss
This helps founders identify which services and clients drive actual profits.
3. Vendor, Freelancer & Team Payment Tracking
Track payments for:
Designers
Developers
Editors
Writers
Ads managers
Consultants
Upload bills → AI reads → Entries auto-generated.
Perfect for agencies working with multiple freelancers.
4. Smart GST, TDS & Export Compliance
hisabkitab ensures complete compliance:
GST-invoices for domestic clients
Export invoices for international clients (zero-rated)
TDS auto-calculation on professional services
GSTR-ready reports
E-invoice generation
Your CA gets everything ready without manual adjustments.
5. Subscription & Software Expense Tracking
Track monthly tools like a pro.
hisabkitab categorizes:
Hosting
Software licenses
Cloud storage
Ads spending
Team tools
Know exactly how much you spend on tools — and which ones are draining the budget.
6. Automated Payment Reminders
Sending reminders to clients is awkward.
hisabkitab does it automatically through:
WhatsApp
Email
Due-date notifications
Cash flow improves instantly.
7. Real-Time Dashboards for Founders
Get clear answers at a glance:
Monthly revenue
Outstanding receivables
Top-performing clients
Project profitability
Expense trends
Cash flow position
Decision-making becomes data-driven.
AI Features Perfect for Agencies
hisabkitab’s AI engine helps with:
Automatic ledger posting
Vendor bill scanning
Duplicate bill detection
Smart expense categorization
Predictive reminders
Workflow automation
Your accounting gets done even while you sleep.
Use Cases for IT & Agency Firms
Web development companies
Digital marketing agencies
Social media agencies
UI/UX & creative studios
Software development firms
Cloud & hosting service providers
Subscription-based SaaS startups
Video production & editing agencies
hisabkitab adapts to every IT business model.
Why IT Companies Prefer hisabkitab
Built by CAs
Extremely simple to use
Automates 70–80% of accounting work
Cloud-based (access from anywhere)
WhatsApp reminders included
Fast invoicing & compliance
Perfect for hybrid teams
Agencies get speed.
Founders get clarity.
Clients get professionalism.
Ready to Simplify Your Agency’s Accounting?
hisabkitab helps IT & digital agencies grow with confidence by offering financial accuracy, automation, and complete visibility.
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