Schools, coaching classes, and tuition centers are no longer simple fee-collection institutions.
They operate like full-scale organizations with:
Monthly / quarterly fee cycles
Staff salaries
Rent and utilities
Student batches
Expense tracking
GST for certain services
Digital payments
Vendor payments
Classroom infrastructure costs
Yet, most institutions still use manual registers, Excel sheets, or basic apps — which leads to fee errors, missed payments, accounting confusion, and unnecessary admin work.
hisabkitab simplifies financial operations for schools, academies, coaching institutes, and tuition centers with a modern, automated, CA-built accounting system.
Why Schools & Tuition Centers Struggle with Financial Management
Educational institutions have unique administrative and accounting challenges:
Multiple Fee Types
Admission fee
Tuition fee
Activity fee
Transport fee
Exam fee
Installments
Managing this manually causes confusion.
Irregular Fee Payments
Parents pay:
Monthly
Quarterly
Yearly
Randomly
Without reminders → dues increase.
Cash + UPI + Bank Transfers
Payment entries come from everywhere.
Batches Keep Changing
New admissions, dropout students, batch shifts — everything affects the fee structure.
Staff Salary & Expense Tracking
Teachers, admin staff, rent, electricity, stationery, books — expenses pile up quickly.
No Clear Financial Overview
Most institutions don’t know:
Total monthly collections
Outstanding fees
Profitability
Expense distribution
This affects growth decisions.
How hisabkitab Transforms Accounting for Schools & Tuition Centers
A modern educational institution needs automation, clarity, and accuracy — and that’s exactly what hisabkitab delivers.
Smart Fee Management System
Create, manage, and track:
Fee receipts
Installments
Due dates
Concessions
Transport fee
Late fee/penalty
Receipts via WhatsApp
Parents receive clean, digital fee receipts instantly.
Automated Payment Reminders for Parents
hisabkitab sends automatic reminders:
Before fee due date
On due date
After due date
For pending installments
Reduces fee defaults and improves collections.
Track Every Student’s Outstanding & Payment History
The system maintains a detailed student ledger:
Payment received
Pending fees
Partial payments
Extra charges
Refunds (if any)
Perfect for both coaching centers and schools.
Staff Salary, Tutor Payments & Expense Tracking
Track monthly expenses like:
Teacher salaries
Guest faculty payments
Rent
Utilities
Books & stationery
Software subscriptions
Classroom expenses
Upload bills → AI automatically categorizes and records them.
Batch, Course & Program-Wise Insights
Know exactly:
Which batches generate maximum revenue
Which classes are less profitable
Course-wise student count
Month-wise performance
Helps in planning new batches and fee structures.
GST & TDS Compliance
Some coaching and professional training institutes fall under GST.
hisabkitab helps with:
GST-ready invoices
GSTR-1/3B reports
TDS tracking
Export of services (for overseas students)
Audit-ready data at all times.
Profitability Dashboard for Owners
hisabkitab gives a simple, powerful dashboard showing:
Monthly income
Monthly expenses
Net profit
Student-wise revenue
Batch/course-wise revenue
Expense trends
Owners get financial clarity instantly.
Who Should Use hisabkitab?
hisabkitab is perfect for:
Schools
Coaching classes
Tuition centers
Test-preparation institutes
Skill development centers
Online coaching academies
Dance / music / art classes
Professional training institutes
Home tutors handling multiple batches
If you collect fees — hisabkitab fits.
Why Education Businesses Choose hisabkitab
Automated fee reminders
Clear student outstanding
Accurate receipts
AI-based expense entry
Staff salary tracking
Mobile-friendly dashboard
CA-built accuracy
Easy for admin staff to operate
It’s the simplest way to manage finances in the education sector.
Want to simplify fee management & accounting for your institute?
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