A pharma distributor or medical shop can receive dozens of purchase invoices a day, each with many lines, batch numbers, expiry dates, HSN codes and different GST rates. Typing them in is slow and easy to get wrong. OCR can do the first pass for you.
What pharma OCR should capture
Supplier, invoice number and date
Item names, quantities, free quantities and rates
Batch number and expiry date for every line
HSN code and GST rate
Totals and tax amounts
Use cases
Daily purchase entry for distributors: upload invoices and review instead of typing.
Expiry control: with expiry captured at entry, near-expiry stock reports become reliable.
Claims and returns: batch-wise records make expiry returns to suppliers easier to prove.
Audit readiness: a clean trail from the supplier invoice to the ledger entry.
Bank statements: OCR import of bank statements speeds up payment reconciliation with suppliers.
How it works in HisabKitab
HisabKitab includes OCR import for bank, purchase and sales documents (the Advance plan includes 1,000 pages) and a pharma template for batch, expiry, drug type and salt details on items. Your sales invoices can carry drug licence details and are GST-ready.
A review-first workflow
Upload the supplier invoice.
OCR reads the lines and you check batch, expiry and rates.
Post the purchase so stock updates batch-wise.
Use stock and near-expiry reports every week.
Tips for better results
OCR speeds up entry, but always review quantities and expiry dates on the first pass, especially for handwritten or low-quality scans. Keep a standard way of scanning invoices and your accuracy will improve.
Book a demo to see pharma accounting with batch and expiry on your own invoices.
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