Purchase Order Format & Free PO Maker
Raise clear purchase orders with item rates, GST, delivery date and terms, so suppliers bill exactly what you ordered.
Create a Purchase
Order
| Description | HSN/SAC | Qty | Unit | Rate (₹) | Disc % | GST | Amount | |
|---|---|---|---|---|---|---|---|---|
| ₹57,820.00 | ||||||||
| ₹18,496.50 |
3 Simple Steps
How It Works
Versatile Accounting and Billing Software for Every Sector
What is a purchase order?
A purchase order, or PO, is a document a buyer sends to a supplier to confirm what it wants to buy, at what price and by when. Once the supplier accepts it, the PO becomes the reference for delivery, the supplier’s invoice and payment. hisabkitab’s free purchase order maker creates a PO in a clean, GST-ready layout.
What should a purchase order include?
A complete PO shows:
The words “Purchase Order”, a PO number and the date
Your business name, delivery address and GSTIN
The supplier’s name, address and GSTIN
Item description, HSN code, quantity, unit and agreed rate
Discount, GST rate and amount, and the order total
Delivery date, payment terms and any quality or packing requirements
Why use purchase orders?
POs reduce disputes and wrong bills. When the goods arrive, your team can match the PO, the delivery challan or goods receipt, and the supplier’s invoice before payment. This three-way match catches short supplies, wrong rates and duplicate bills.
Purchase orders and the MSME 45-day rule
If your supplier is a micro or small enterprise, the payment deadline under the MSMED Act runs from acceptance of the goods: 15 days, or up to 45 days if agreed in writing. Putting the agreed credit days on the PO gives you that written agreement. Late payment can delay your tax deduction, so check due dates with hisabkitab’s free MSME 45-Day Payment Calculator.
FAQs
Is a purchase order required under GST?
Who issues a purchase order?
Should GST be shown on a purchase order?
Is a purchase order legally binding?
Is this PO maker free?
Can I track pending orders?
