Quotation Format & Free Quotation Maker
Send clear, professional quotes with item rates, GST, validity and terms, and download them as a PDF in under a minute.
Create a
Quotation
| Description | HSN/SAC | Qty | Unit | Rate (₹) | Disc % | GST | Amount | |
|---|---|---|---|---|---|---|---|---|
| ₹57,820.00 | ||||||||
| ₹18,496.50 |
3 Simple Steps
How It Works
Versatile Accounting and Billing Software for Every Sector
What is a quotation?
A quotation, or quote, is a written offer to supply goods or services at stated prices and terms. It helps the customer compare suppliers and approve a purchase, and it protects you by putting the price, scope and validity in writing. hisabkitab’s free quotation maker builds a quote in the same layout as a GST invoice, so the numbers match when you bill.
What should a good quotation include?
Clients approve quotes faster when they show:
Your business name, address, GSTIN and contact details
The client’s name and address
A quotation number, date and validity date
Item description, HSN or SAC, quantity, unit rate and discount
GST rate and amount, and the total payable
Delivery time, payment terms and any warranty or exclusions
Quotation vs proforma invoice vs tax invoice
A quotation is an offer and can be negotiated. A proforma invoice is usually sent after the order is agreed, often to collect an advance. A tax invoice is issued when the supply takes place and is the only one of the three that is reported in GST returns.
Tips for writing quotations that win
Small details make a difference:
Keep the validity short when raw material prices move often
Show GST separately so business buyers can see their input tax credit
Break out installation, transport or packing charges
Follow up on WhatsApp a day or two before the quote expires
FAQs
Is a quotation legally binding?
Should GST be shown on a quotation?
How long should a quotation be valid?
What is the difference between a quotation and an estimate?
Is this quotation maker free?
Can I convert a quotation into an invoice?
