Benefits
Why It Matters
The problem
Still using a calculator beside your billing screen?
Your trade doesn't bill in 'pieces'
A plywood dealer sells by square feet, a jeweller by net weight, a steel trader by kilograms. Most billing software only understands quantity × rate, so staff work out the real quantity on a calculator.
Details that don't fit anywhere
Design code, purity, GSM, vehicle model, IMEI or project code have no place in a standard invoice, so they end up in the narration or on a separate sheet.
Reports at the wrong level
You want profit by brand, sales by route or stock by thickness. A flat item list can't answer that without an evening in Excel.
How it works
How custom fields and formulas work
1
Create the fields you need
Add item-level fields such as Length, Breadth and Pieces, invoice-level fields such as PO No. or Site, and customer-level fields such as Route or Salesman.
2
Link them with a formula
Define a formula once, for example Total Qty (sqft) = Length × Breadth × Pieces, or Net Wt = Gross Wt − Stone Wt.
3
Bill by entering what you measure
On each invoice line, staff type the three numbers they see. hisabkitab writes the calculated quantity, applies the rate per sqft or per gram, and adds GST.
4
Group for reporting
Arrange items and customers in up to four levels, such as Material → Type → Brand → Thickness, and see sales and profit at any level.
Capabilities
One flexible engine for every trade
Item-level fields
Length, breadth, GSM, purity, batch, expiry, voltage, vehicle model, fabric type, brand or design code, whatever describes your products.
Transaction-level fields
PO number, vehicle number, driver name, project code, site address, dispatch date or broker name on the invoice itself.
Ledger-level fields
Credit grading, route number, salesman, area, GST scheme or payment terms in days on each customer or supplier, on Advance.
Formulas across fields
Quantity, area, weight or net value calculated automatically on every invoice line, so nobody multiplies by hand.
4-level item grouping
Organise items four levels deep, for example Principal → Brand → Pack size → SKU, and read P&L at any level.
4-level party grouping
Organise customers as Area → Route → Salesman → Retailer and see sales and outstanding the same way.
Use cases by industry
Who uses it, and how
Plywood and hardware
A plywood dealer in Ahmedabad bills 19 mm Century plywood. Staff enter Length 8 ft, Breadth 4 ft, Pieces 10; hisabkitab writes 320 sqft, applies the rate per sqft and adds GST.
Jewellery showroom
A jeweller sets Net Wt = Gross Wt − Stone Wt and Metal value = Net Wt × Daily Rate. The final value adds making charges and GST on every line.
Tiles and steel
A tiles dealer uses Total sqft = Boxes × Sqft-per-box, and a steel trader uses Total kg = Pieces × Length × Weight-per-metre, so both bill in the unit their buyers expect.
Textile wholesaler
A Surat saree wholesaler uses Net mtr = Thaan × mtr-per-thaan and groups items by Design → Colour → Brand, then reads sales through each broker in the Broker Report.
Before vs after
Before hisabkitab, and after
Calculator beside the billing screen
Formula fills the quantity on every line
Design code written in the narration
Its own field, printed and reportable
One flat list of 2,000 items
Four levels from category down to variant
Sales by route built in Excel
Party grouping shows it directly
Item-level and transaction-level custom fields, formulas and 4-level grouping start on Boost (₹4,999/year, exclusive of 18% GST), our best-seller. Ledger-level custom fields for customers and suppliers are on Advance (₹6,999/year). Launch (₹2,999/year) does not include custom fields.
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FAQs
What are custom fields and why do they matter?
Can I set up a formula like sqft = Length × Breadth × Pieces?
How deep can I group items and customers?
Which plan do I need for custom fields?
Will the custom fields print on my invoice?
Do I need technical knowledge to set up formulas?
Can formulas include the daily rate for jewellery?
Will grouping change my existing items?
Can I use custom fields in reports and exports?
Is this the same as multi-UOM?
Put the calculator away
Tell us how your trade measures and bills, and we'll show you the formula set up on a live invoice. Book a demo or start free and upgrade to Boost when you're ready.
