Benefits
Why It Matters
The problem
Is your profit sitting in other people's pockets?
Outstanding you can't see
Sales look healthy but the bank balance doesn't. Without an ageing view, you don't know which customers are 90 days overdue until cash runs short.
Paying suppliers blind
Supplier dues are tracked in a diary. Some get paid early, some late, and an important supplier puts you on hold.
Slow ways to pay and get paid
Customers delay because paying is inconvenient, and writing cheques by hand for every supplier is slow and prone to mistakes.
How it works
How receivables and payables work
1
Bill and buy as usual
Every sale and purchase adds to customer and supplier balances automatically.
2
Record receipts and payments
Use the Receipt (F6) and Payment (F5) vouchers, or import them from your bank statement with AI on Advance.
3
Read ageing and outstanding
Open Customer and Supplier Ageing to see dues by how long they've been pending, and Outstanding to see the full list.
4
Collect and pay faster
Share invoices with a QR code, collect through Razorpay, Cashfree or PayU on Advance, and print cheques for suppliers from Boost.
Capabilities
Tools to control money in and money out
Customer reports
Customer Summary, Ageing, Outstanding and Master reports show what each customer owes and for how long.
Supplier reports
Supplier Summary, Ageing, Outstanding and Master reports help you plan payments and keep key suppliers happy.
QR code on invoice
Print a UPI QR code on your invoice from the Launch plan so customers can pay straight away.
Payment gateway integration
On Advance, connect Razorpay, Cashfree or PayU to collect online payments through the gateway.
Cheque printing
Print cheques for supplier payments from Boost, with payee and amount taken from the payment voucher.
Auto-payment reminders
Send reminders to customers with unpaid invoices automatically, included from Launch.
Use cases by industry
Who uses it, and how
FMCG distributor
A distributor groups retailers by route and checks the Customer Ageing report before each salesman's beat, so collection effort goes to retailers over 60 days.
Building material supplier
A cement and steel supplier reviews Supplier Ageing every Friday and prints cheques for the dues falling in the next week.
Freelancer and consultant
A freelance designer adds a QR code to every invoice and shares it on WhatsApp, so clients can pay as soon as they approve the work.
Multi-outlet retailer on Advance
A retail chain connects a payment gateway so corporate customers can pay invoices by UPI, and receipts are recorded against the right customer.
Before vs after
Before hisabkitab, and after
Guessing who is overdue
Ageing buckets by customer
Supplier dues in a diary
Supplier Ageing and Outstanding reports
Writing cheques by hand
Cheques printed from the payment voucher
Customers asking for bank details
QR code on the invoice
Customer and supplier summary, ageing, outstanding and master reports, the UPI QR code on invoice and auto-payment reminders are available on all three paid plans, starting with Launch (₹2,999/year, exclusive of 18% GST). Cheque printing starts on Boost (₹4,999/year). Payment gateway integrations with Razorpay, Cashfree or PayU are on Advance (₹6,999/year).
Popular with these industries
Versatile Accounting and Billing Software for Every Sector
FAQs
What is an ageing report?
Can customers pay by UPI from my invoice?
Can hisabkitab print cheques?
How do I see a customer's full account?
Can bank receipts be matched automatically?
Can I share a statement of account with a customer?
How do I record a part payment?
Can I see the total of what I owe suppliers this week?
Can I group customers by salesman or route for collections?
Can I check receivables from my phone?
Turn outstanding into cash in the bank
See your customer ageing on day one after migration. Start free or book a demo and we'll walk you through collections on your own data.
