Industry playbook
Textile & saree wholesalers
How textile and saree wholesalers automate design stock, broker accounts and GST with hisabkitab
Imagine a saree and dress-material wholesaler in a Surat textile market, buying from manufacturers and job workers and selling to retailers across several states. Most sales come through brokers, payments arrive on long credit cycles, and parcels leave daily through transporters.
The challenges
The textile market's accounting knots
Designs, colours and catalogues
A single catalogue can carry dozens of designs, each in several colours. Tracking stock only by 'Saree' or by supplier hides which designs are moving and which are dead, and catalogue changes every season make the problem worse.
Brokers on every deal
Most sales are introduced by brokers who earn commission and help with collection. When the broker is not recorded on the bill, calculating commission and asking the right broker to chase a payment becomes guesswork and disputes follow.
Thaan, metres and pieces
Fabric is bought in thaan or rolls and sold in metres, while sarees and suits are counted in pieces. Converting between them by hand on every bill causes small errors that add up across hundreds of bills a month.
Goods out for job work
Fabric goes out for embroidery, dyeing, printing or stitching and comes back days later. Without proper challans, nobody knows how much stock is lying with which job worker, and losses or short returns go unnoticed.
Long credit and frequent returns
Retailers pay on long credit and return unsold goods. Outstanding balances, returns and broker commissions overlap, and ageing reports in a notebook cannot keep up with the volume.
A day in the life
A day before vs after hisabkitab
Before
Bill books record design numbers inconsistently; stock by design is guessed from the godown.
Broker names are noted in the margin; commission is calculated at year-end in Excel.
Job-work issues go out on hand-written slips, and receipts are rarely matched.
E-way bills for out-of-state parcels are made on the portal one by one in the evening.
With hisabkitab
Items are grouped by Catalogue, Design and Colour, so stock and sales by design are live.
Broker is a field on every bill; the Broker Report shows sales and dues per broker.
Job-work issues and returns move on delivery challans, so stock with each job worker is visible.
E-way bills and e-invoices are generated from each invoice in one click.
Solutions
How hisabkitab solves it
Design and colour visibility
4-level grouping
Group items Fabric type → Catalogue → Design → Colour. Stock Summary and sales roll up by catalogue or drill down to a single colour, so dead designs show up while there is still time to clear them.
Broker commission and follow-up
Custom Field (Transaction level) + Broker Report
Record the broker on every invoice. The Broker Report summarises sales by broker, and with ledger-level fields on Advanced you can tag each retailer's usual broker and area.
Thaan to metres
Custom Field (Item Level) + Formula
Store metres-per-thaan on the item. The formula Net mtr = Thaan × mtr-per-thaan writes metres into the quantity, so purchase and sale stay in the same unit.
Stock with job workers
Delivery Challan
Issue fabric to the job worker on a delivery challan and record the return when it comes back. Outstanding challans show exactly what each job worker still holds.
Credit, returns and reminders
Sale Return + Customer Ageing + Auto-payment reminder
Record returns against the original bill, see ageing by retailer, and send automatic WhatsApp and email reminders well before the credit period ends.
Daily inter-state parcels
One-click e-way bill & e-invoice
Generate the e-way bill from each invoice with the transporter and LR number on the bill. Advanced removes the annual cap for high-volume dispatch.
Heavy purchase entry
OCR Purchase Bill Import (AI)
Photograph or upload manufacturer bills; AI extracts lines and tax for review, cutting data entry during the season.
Inside the software
Built for your books
Custom formula example
Net mtr = Thaan × mtr-per-thaan. Example: 12 thaan × 42 m = 504 m of rayon dress material at ₹68/m = ₹34,272 before GST.
4-level grouping
Items: Sarees → Catalogue 'Utsav' → Design 5512 → Rani Pink. Customers: State → City → Broker → Retailer.
Reports you’ll use
Broker Report · Stock Summary · Customer Ageing Report · Party-wise Sales Report · Dispatch Report · GST Report
Compliance notes
Most fabrics and sarees attract the lower GST rate, while stitched garments follow the price-based slabs; man-made fibre yarn rates were also revised in September 2025, so confirm HSN-wise rates. Parcels sent out of state usually need an e-way bill, and goods sent for job work move under a challan with their own documentation rules. Wholesalers above the e-invoicing threshold must generate an IRN for every B2B invoice.
Recommended plan
The plan that fits
Advanced
₹6,999/year, exclusive of 18% GST (or ₹13,999 for 3 years)
Daily inter-state dispatch, unlimited e-way bills and e-invoices, ledger-level broker and area fields, AI-OCR for manufacturer bills and Audit Trail make Advanced the right fit for an active wholesaler. A small trader can start on Boost.
FAQs
Frequently asked questions
How does the Broker Report work?
Record the broker on each sales invoice. The Broker Report then summarises sales routed through each broker, which you can use to calculate commission and to ask the right broker to follow up on overdue bills. It is available from the Launch plan, and Boost adds custom fields for richer tagging.
Can I track sarees by design and colour?
Yes. Use four-level grouping such as Fabric type, Catalogue, Design and Colour. Every bill is at the exact colour, while reports roll up by catalogue or design, so you can see which designs to re-order and which to push to brokers before the season ends.
How do I manage fabric sent for embroidery or dyeing?
Send fabric to the job worker on a delivery challan and record what comes back. Pending challans show how much stock each job worker still holds, so short returns and delays are spotted early instead of during the year-end stock count.
Can I bill in metres when I buy in thaan?
Yes. Keep metres-per-thaan as an item field and use the formula Net mtr = Thaan × mtr-per-thaan. Quantity is stored in metres on both purchase and sale, while the number of thaan stays visible on the bill for the godown.
Will hisabkitab remind retailers about long-pending payments?
Yes. Auto-payment reminders go out on WhatsApp and email based on due dates, and the Customer Ageing Report buckets every retailer's dues by days outstanding. Combined with the Broker Report, you know which broker to call about which retailer. Reminders stay polite and consistent across every account.
Know every design, every broker, every rupee due
Book a demo and we will set up one of your catalogues with design and colour groups, a broker field on bills and job-work challans.
