Benefits
Why It Matters
The problem
Would you know if an old invoice was quietly changed?
Edits leave no trace
In many systems, an invoice can be edited after the fact with no record of the original. If figures change after GST filing, nobody can say who changed them or why.
Compliance expectations have changed
Under MCA rules, many companies must keep accounting software with an audit trail that can't be switched off. Auditors now ask for the edit log as a matter of routine.
Fraud hides in routine entries
A duplicate supplier invoice, a round-figure payment or a changed bank account on a supplier's record can slip through when nobody is looking for patterns.
How it works
How control works in hisabkitab
1
Audit trail runs in the background
Every create, edit and delete on a voucher is recorded with the user, time, and before and after values.
2
Freeze filed periods
After GST returns or the audit are done, freeze transactions for that period so they can't be altered.
3
AI watches for red flags
hisabkitab flags duplicate invoices, edits after the financial year is closed, suspicious round-figure entries and bank account changes on supplier records.
4
Review and respond
Open the audit trail or an alert, see exactly what changed and who changed it, and follow up.
Capabilities
Controls auditors and owners both appreciate
Complete edit log
User, timestamp, before value and after value for every change to a voucher.
Freeze transactions
Lock a date range so filed GST periods and audited years stay exactly as filed.
Duplicate invoice alerts
Spot the same supplier invoice booked twice before it is paid twice.
Post-close edit alerts
Get flagged when someone edits entries after the financial year has been closed.
Supplier bank change alerts
A changed bank account on a supplier's record is flagged, a common sign of payment fraud.
Round-figure checks
Suspicious round-figure entries are highlighted for review.
Use cases by industry
Who uses it, and how
Jewellery showroom
A jeweller with three counters relies on the audit trail to see who edited a sale's weight or rate, and freezes each month after GST filing.
Startup after funding
A funded startup needs an audit trail for its statutory audit and investors. Every voucher change is logged with user and time, and closed quarters are frozen.
FMCG distributor
A distributor receives an alert that the same principal invoice was booked twice by two staff members and corrects it before payment.
Manufacturing company
A private limited manufacturer gets an alert when a supplier's bank account is changed in the master, and confirms by phone before releasing a large payment.
Before vs after
Before hisabkitab, and after
Edits leave no history
Before and after values logged for every change
Filed periods quietly altered
Frozen after filing
Duplicate bills found during audit
Flagged when they are entered
Supplier bank change noticed after payment
Alert raised before payment
Audit trail, freeze transactions and AI fraud detection alerts are available on Advance (₹6,999/year, exclusive of 18% GST), which also covers 4 companies, 5 users, AI bank statement and purchase bill OCR, and unlimited e-invoices and e-way bills.
Popular with these industries
Versatile Accounting and Billing Software for Every Sector
FAQs
What is an audit trail?
Is an audit trail mandatory?
What does freeze transactions do?
What kinds of fraud alerts does hisabkitab give?
Who can see the audit trail?
Can the audit trail be switched off?
Does freezing stop us from correcting genuine mistakes?
Which businesses need this most?
Will alerts slow down my staff?
Which plan includes audit trail and freeze?
Make your books audit-ready every day
See the audit trail, period freeze and alerts on a sample company in a demo, and ask our CA-led team about your compliance needs.
