Industry playbook
Jewellery showrooms
How jewellers automate weight-based billing, karigar stock and GST with hisabkitab
Consider a family jewellery showroom with two counters selling hallmarked gold and silver jewellery, a small diamond section, and old-gold exchange. Pieces are made by outside karigars, the gold rate is updated every morning, and the owner wants every gram accounted for.
The challenges
Where every gram goes missing
Weight, purity and rate on every line
A bill needs gross weight, stone weight, net weight, purity, the day's rate and making charges. Doing this on a calculator for every piece is slow, and one wrong subtraction on a heavy necklace changes the bill by thousands of rupees.
Making charges in different styles
Some pieces carry making per gram, others a percentage or a flat amount. Customers bargain on making, and staff apply discounts inconsistently, which makes the true margin per piece hard to know.
Old gold in, new gold out
Customers bring old jewellery to exchange. The old gold is tested, weighed and valued, then adjusted against the new bill. If it is not recorded properly, fine-gold stock and cash in the drawer stop matching.
Karigar gold that goes out and comes back
Fine gold is issued to karigars and returns as finished jewellery, with agreed wastage. Without a running account per karigar, differences surface only during stock-taking, months later.
An audit-sensitive business
Jewellery is high value and closely watched. Cash limits, PAN on high-value sales, hallmarking and stock verification all matter, and a ledger where any entry can be quietly edited invites trouble.
A day in the life
A day before vs after hisabkitab
Before
Staff calculate net weight, value and making on a calculator and write the estimate on paper.
Old-gold exchange is noted in a separate register and adjusted by hand.
Gold issued to karigars is tracked in a personal diary.
Entries are edited freely; nobody can tell later who changed what.
With hisabkitab
Staff enter gross and stone weight; formulas compute net weight, metal value and final amount at the day's rate.
Old gold is recorded with weight and purity and adjusted against the new invoice.
Karigar issues and receipts move on delivery challans, with a running balance per karigar.
Audit Trail logs every change and Freeze Transaction locks closed periods.
Solutions
How hisabkitab solves it
Manual weight and value maths
Custom Field (Item Level) + Formula
Add Gross Wt, Stone Wt, Purity and Making fields. Formulas compute Net Wt = Gross − Stone, Metal value = Net Wt × Daily Rate, and Final = Metal value + Making, before GST is added.
Morning rate changes
Daily Rate refresh
Update the day's rate once in the morning. Every estimate and invoice uses it through the formula, so no counter quotes yesterday's rate.
Piece-level identity
Custom Field (Item Level) for HUID / tag no. + Serial No Tracking Report
Store HUID and tag number per piece. The Serial No Tracking Report follows each piece from purchase or karigar receipt to the customer invoice.
Karigar accounts
Delivery Challan + ledger-level fields
Issue gold to each karigar on a challan and record finished pieces as they return, with agreed wastage in a field. Pending challans show what each karigar still holds.
Audit and tampering risk
Audit Trail + Freeze Transaction
Every voucher change is logged with user, time and before/after values. Freeze closed months so nothing can be edited after stock verification.
Customer KYC on large bills
Custom Field (Ledger level)
Keep PAN and other KYC details on the customer ledger so they print on high-value invoices and are ready for any query.
Inside the software
Built for your books
Custom formula example
Net Wt = Gross Wt − Stone Wt; Metal value = Net Wt × Daily Rate; Final = Metal value + Making (+ GST). Example: 22K chain, Gross 21.400 g − Stone 0.000 g = 21.400 g × ₹11,450/g = ₹2,45,030 + making ₹1,100/g × 21.4 = ₹23,540 → ₹2,68,570 before GST.
4-level grouping
Items: Gold → 22K (916) → Necklaces → 20-30 g. Customers: City → Customer type (Retail / Wholesale) → Salesperson → Party.
Reports you’ll use
Stock Summary · Serial No Tracking Report · Item-wise Profit Report · Bill-wise Profit Report · Cash/Bank Report · GST Report
Compliance notes
Gold, silver and jewellery attract a special low GST rate (3%), and when you sell finished jewellery the making charges generally form part of the taxable value; job-work charges billed by karigars are a separate service with their own rate, so confirm treatment with your CA. Hallmarking with HUID applies to most gold jewellery. Income-tax rules on cash receipts and PAN for high-value sales also apply, which is why an audit trail and frozen periods matter.
Recommended plan
The plan that fits
Advanced
₹6,999/year, exclusive of 18% GST (or ₹13,999 for 3 years)
Jewellery is audit-critical: Audit Trail, Freeze Transaction, ledger-level KYC fields and the Serial No Tracking Report are on Advanced, along with the weight formulas. Very small single-counter jewellers can start on Boost for formulas alone.
FAQs
Frequently asked questions
Can hisabkitab calculate net weight and value automatically?
Yes. Add Gross Wt, Stone Wt and Making as custom fields and link them with formulas: Net Wt = Gross − Stone, Metal value = Net Wt × Daily Rate, Final = Metal value + Making. Staff enter two weights and the invoice computes the rest, before GST is applied.
How do I update the gold rate every morning?
Update the day's rate once at opening. Because the metal value formula reads the rate, every estimate and invoice that day uses it automatically. Counter staff never type a rate manually, which removes the most common reason for disputes on jewellery bills.
Can I record HUID numbers?
Yes. Store HUID and your own tag number as item-level fields on each piece. They print on the bill and are searchable, and on Advanced the Serial No Tracking Report shows each piece's journey from karigar or supplier to the customer who bought it.
How do I track gold given to karigars?
Issue gold to each karigar on a delivery challan and record finished pieces against it when they come back, with agreed wastage captured in a field. Pending challans show how much each karigar still holds, so differences are caught monthly instead of at the annual stock count.
Why does Audit Trail matter for a jeweller?
Jewellery stock is high value and often questioned during audits and tax scrutiny. Audit Trail on Advanced records who changed which entry, when, and what it was before. Freeze Transaction locks closed periods so nobody can alter a verified month, which protects the owner as much as the books.
Every gram accounted for, every day
Book a demo and we will set up net-weight and making-charge formulas, HUID fields and karigar challans on a few of your own pieces.
