Benefits
Why It Matters
The problem
Can you tell which customer got which batch or handset?
Expired stock eats margin
When expiry dates live on cartons and not in the system, short-dated stock is found too late to return or sell, and it becomes a write-off.
Warranty claims without proof
A customer brings back a phone saying it was bought from you. Without the IMEI on your sale record, checking the claim means digging through paper bills.
Recalls and complaints
If a supplier recalls a batch, you need to know who you sold it to. Searching handwritten registers takes days.
How it works
How tracking works in hisabkitab
1
Enable the fields you need
Turn on batch and expiry, or serial/IMEI, for the items that need tracking, using item-level fields.
2
Capture on purchase
Enter the batch number and expiry date, or the serial/IMEI numbers (scan them on Advance), when you book the purchase bill.
3
Pick on sale
While billing, choose the batch or IMEI being sold. It prints on the invoice and is linked to that customer.
4
Report and act
Look up any batch, expiry or IMEI to see its purchase and sale. On Advance, the Serial No Tracking Report lists every serialised unit.
Capabilities
Tracking built into everyday billing
Batch numbers
Store the batch number on each purchase and sale line, so stock and sales can be traced batch by batch.
Expiry dates
Keep expiry dates against batches to find short-dated stock before it becomes a loss.
Serial and IMEI numbers
Record each unit's serial or IMEI, from purchase to sale, for mobiles, appliances and electronics.
Printed on the invoice
Batch, expiry or IMEI prints on the bill, which customers and service centres often ask for.
Pharma Update
On Advance, drug licence details on invoices, batch and expiry tracking for medicines, and pharma-specific reports for pharma businesses.
Serial No Tracking Report
On Advance, a dedicated report to look up any serialised unit's movement.
Use cases by industry
Who uses it, and how
Mobile phone shop
A mobile shop in Jaipur on Advance scans IMEI numbers when stock arrives and selects the IMEI on each sale. When a customer returns with a warranty issue, the sale is found by IMEI in seconds.
Pharma business
A pharma business on Advance records batch and expiry on every purchase, prints its drug licence number on invoices and sells strips using Total pieces = Strips × Pieces-per-strip.
Cosmetics and personal care retail
A cosmetics store in Chennai keeps expiry dates on batches and checks short-dated stock monthly, so products are discounted or returned well before they expire.
Agro and pesticide dealer
A pesticide dealer in Nashik tracks batch numbers, so if a manufacturer recalls a batch, the dealer can see which farmers bought it.
Before vs after
Before hisabkitab, and after
Expiry dates only on the carton
Expiry stored with each batch in stock
IMEI written in a notebook
IMEI linked to the sale and the customer
Searching paper bills for a recall
Look up the batch and see every buyer
Drug licence stamped by hand
Drug licence printed on the invoice
Batch, expiry and serial/IMEI fields are set up as item-level custom fields, available from Boost (₹4,999/year, exclusive of 18% GST). The Serial No Tracking Report and the Pharma Update, with batch and expiry for medicines, drug licence on invoices and pharma reports, are on Advance (₹6,999/year).
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FAQs
Can I track both batch and expiry for each item?
Does hisabkitab support pharma businesses?
How does IMEI tracking work for mobile shops?
Which plan do I need?
Will batch or IMEI print on the invoice?
Can I sell from the oldest batch first?
Can I see stock that is close to expiry?
Can I scan IMEI numbers instead of typing?
Does batch tracking work with purchase returns?
Is batch tracking only for pharma?
Trace every batch and every handset
See batch, expiry and IMEI tracking on your own items in a demo, or start free and switch it on when you move to Boost, or to Advance for the Pharma Update.
