Industry playbook
Furniture showrooms & workshops
How furniture businesses automate custom orders, stock and GST with hisabkitab
Picture a furniture showroom with an attached workshop, making custom sofas, beds and wardrobes while also reselling ready furniture from manufacturers. Many orders are made to measure with an advance, delivery and installation happen weeks later, and the showroom floor carries display pieces that also need to be sold. Orders spike before weddings and festivals.
See hisabkitab for Furniture showrooms & workshops →
The challenges
Why furniture accounts drift away from reality
Custom orders with advances
A customer chooses a sofa design, size and fabric, pays an advance and waits weeks. If the order lives in a diary, specifications get lost, advances are forgotten at delivery, and disputes follow.
Size, material and finish variants
The same bed comes in queen and king sizes, sheesham or engineered wood, and several finishes. Without structured variants, stock and pricing become confusing and display pieces are hard to track.
Workshop material to finished pieces
Board, timber, foam, fabric and hardware go into the workshop, finished furniture comes out. If production is not recorded, raw material stock is a guess and the cost of each piece is unknown.
Delivery, installation and transport
Big pieces need scheduled delivery, sometimes out of town, with installation on site. Delivery documents, e-way bills for larger consignments and transport costs all need tracking.
Slow-moving and display stock
Display pieces age on the floor, and some designs simply do not sell. Without clear reports, money stays locked in furniture nobody wants.
A day in the life
A day before vs after hisabkitab
Before
Orders are written in a book with a sketch and the advance amount.
Workshop material is issued without records; costs are estimated.
Delivery is coordinated on phone calls; documents are prepared at the last minute.
Display pieces are discounted on instinct during the year-end sale.
With hisabkitab
Custom orders start as quotations with size, material and fabric fields, and advances are recorded against the customer.
Items are grouped by category, collection, size and finish for clear stock and pricing.
Delivery challans and invoices carry delivery dates and installation notes, with e-way bills generated when needed.
Stock and profit reports show which designs and finishes sell and which sit.
Solutions
How hisabkitab solves it
Lost order specifications
Estimate/Quote + Custom Field (Transaction level)
Capture size, wood, finish, fabric code and delivery date on the quotation; convert it into the invoice at delivery with the advance adjusted.
Variant confusion
4-level grouping + Custom Field (Item Level)
Group Category → Collection → Size → Finish, and store dimensions and material as item fields so the right variant is billed.
Workshop costing
Stock Journal (Advance)
Record workshop production: board, timber, foam and fabric out, finished furniture in, so stock and costs are real.
Delivery and installation
Delivery Challan + E-way bill
Dispatch on a challan with installation notes, raise the invoice, and generate the e-way bill in one click for larger consignments.
Showroom billing
Print Barcode + Price List
Tag display and ready pieces with barcodes and keep consistent showroom pricing.
Slow movers
Item-wise Profit Report + Least Selling Items (Advance)
Spot designs that tie up money and plan clearance or stop re-ordering.
Advance and balance tracking
Receipt vouchers + Customer Outstanding
Record advances against the customer ledger; at delivery the invoice adjusts them, and outstanding reports show balances still due on delivered orders.
Inside the software
Built for your books
Custom formula example
Fabric required (m) = Seats × Fabric per seat (m). Example: 5-seater sofa × 3.2 m = 16 m of upholstery fabric.
4-level grouping
Items: Beds → Collection 'Aranya' → King size → Walnut finish. Customers: Type (Retail / Interior designer / Corporate) → City → Salesperson → Party.
Reports you’ll use
Stock Summary · Item-wise Profit Report · Customer Outstanding Report · Least Selling Items Report · Dispatch Report · GST Report
Compliance notes
Most wooden and metal furniture is taxed at 18% GST, while furniture made of bamboo, cane or rattan moved to 5% in September 2025; confirm the HSN for each line. Advances received for goods are generally not taxed at receipt, but services and mixed contracts can differ, so confirm with your CA. Consignments above ₹50,000 moving to customers or between locations need an e-way bill.
Recommended plan
The plan that fits
Boost
₹4,999/year, exclusive of 18% GST (or ₹9,999 for 3 years)
Quotations with transaction fields, item custom fields, four-level grouping, barcode labels and price lists on Boost cover a furniture showroom. Showrooms with a production workshop that want Stock Journal costing, or multiple outlets, should choose Advance. Upgrading later keeps all your data in place.
FAQs
Frequently asked questions
How do I record a custom furniture order?
Create a quotation with the design, size, wood, finish and fabric code captured in transaction-level fields, and record the advance against the customer's ledger. At delivery, convert the quotation into an invoice; the advance is adjusted automatically and every specification stays on record.
Can I manage size and finish variants cleanly?
Yes. Use four-level grouping such as Category, Collection, Size and Finish, and store dimensions and material as item fields. Staff bill the exact variant, and reports roll up by collection or category so you see the big picture as well as the details.
Can I track workshop production costs?
On Advance, Stock Journal records production: board, timber, foam, fabric and hardware go out, finished pieces come in. Stock stays accurate and you see the real cost of each piece, which helps price custom work properly instead of relying on rough estimates.
Do I need an e-way bill for furniture deliveries?
For consignments above ₹50,000, generally yes, subject to your state's rules for intra-state movement. hisabkitab generates the e-way bill from the invoice in one click, with vehicle details captured on the bill, so deliveries are not held up at the gate.
How do I deal with display pieces that do not sell?
Tag display pieces as items with barcodes, and check the Item-wise Profit and Stock Summary reports regularly. On Advance, the Least Selling Items Report ranks slow movers, so you can plan a clearance before the piece ages further on the floor.
Every custom order, specified and paid
Book a demo and we will set up a custom sofa order from quotation to delivery, with specifications, advance and installation notes on record. Migration from Tally, Busy or Excel is included at no extra charge.
